How should employees handle confidential lease terms?

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Confidentiality of lease terms hinges on controlling who can access sensitive information and how it’s kept safe. Lease terms often reveal tenant obligations, financials, and strategic details; sharing them only with people who need to know helps protect tenants’ privacy, preserve trust, and reduce legal or financial risk. Keeping records secure—using locked storage for physical documents, and password-protected or access-controlled digital files—further minimizes the chance of leaks, misuse, or theft and supports compliance with privacy and contractual obligations.

Choosing to publicize terms to all employees would unnecessarily expose sensitive information and undermine trust and security. Discussing terms with tenants and vendors goes beyond authorized channels and can create conflicts of interest or breaches of confidentiality. Leaving documents unsecured invites loss or interception of information and breaches responsibilities for safeguarding data. The best practice is clear: keep terms confidential, share only with authorized personnel, and store them securely.